Today I was sent two documents by two people in the same department. One was a revised version of the other. Neither file had tracked changes turned on, and so I had no way of knowing the differences without using the handy dandy Compare feature inside Microsoft Word.
As much as we like to complain sometimes about Microsoft and some of the thinking behind some features, sometimes you really have to take a moment to thank them for building all this neat functionality that makes our lives easier.
Comparing two documents
Under the Review Tab in Microsoft Word, click the Compare dropdown in the Compare section of the ribbon.
Then choose “Compare”
You then pick the original file, and the revised file. The only thing I wish it would let us do at this point of the process is pick from currently open documents instead of making us browse to the files, but that was just a minor inconvenience.
Clicking on the “more” button gives you more features to choose from as to what you actually want to compare. You may not care about white space or case changes, or perhaps you want to ignore headers and footers. By toggling these expanded features you’ll be able to customize the level of detail you get upon comparing.
This screen shows a blurred version of the results. The main portion shows the changes marked in blue, and then on the right hand side you see both the original (on top), and the revised copy (on bottom). Scrolling and moving the cursor in the main document also changes the view on the side panels, which is nice. Comparing also turns on the Revisions pane where you can see all the changes that were made by the individual.