Removing all images in Word or Excel

Sometimes when copying information from a SharePoint page (or any website for that matter) to an Excel or Word document, you can end up with images that you don’t want. You could click each of the images and hit DELETE to get rid of them, but here is a faster way:

In Excel

Use the Go To command (Ctrl + G), then choose Special, then Objects.

The delete and backspace keys will remove the images from your worksheet.

In Word

Open the Find & Replace tool (on the PC, it’s Ctrl+H)

To remove all images at once, place ^g in the find field, leave the replace field blank, and then choose Replace All

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Adding Excel file information to the header and footer

Adding file information to the header and footer of an Excel file can be done as follows:

  • Under the page layout tab
    • click the little arrow under print titles to expand your page setup window
  • Under the header/footer tab, pick custom header or custom footer
    • For each section, click the information you want to show.
    • To figure out what information each option provides, just click on the buttons.
      • In the center section, I added the word “Page” in front of the options
      • In the right section, I added the words “Last printed: ” in front of the date field.

Excel Header and Footer

Excel: COUNTA, COUNTBLANK

Whereas COUNT counts only the cells that have numbers in them, COUNTA and COUNTBLANK are a little more loose with the definition of what they count. They count all cells and report on the information.

COUNTA

COUNTA counts cells that are not blank.

You might use blank spaces to create a view that separates certain types of data so that it’s easier on the eye, such as the T-shirt example below.

However, if you want to know the total number of sizes and colors, you don’t want to count those spaces.

In that case, you would use =COUNTA(B2:B18), which would give you a number of 15

Excel: COUNTA example

COUNTBLANK

COUNTBLANK does exactly what you would expect it to do: it counts the number of blank cells.

=COUNTBLANK(A1:C18) gives me 6 because I have 6 blank cells.

Excel: COUNT, COUNTIF, COUNTIFS

Many times in Excel you will want to get an idea of how many records you might have, or you want to count certain things within your records. To do that you can use COUNT, COUNTIF, COUNTIFS, COUNTA, and COUNTBLANK.

I will cover COUNTA and COUNTBLANK in another post.

COUNT

The COUNT formula counts numbers and ignores empty cells, text fields, TRUE/FALSE logical values. It only counts numerical values.

=COUNT(1,3,”VT”,5,8,”Hokie”) would return 4, as there were 4 numbers within those values.

=COUNT(B1:B18) in the T-shirt example below would return 0 as there are no numbers in the B column.

=COUNT(C1:C18) in the T-shirt example would return 15 as there are 15 numbers in the column.

Excel: COUNTA example

COUNTIF and COUNTIFS

The COUNTIF formula gives you a number count for any criteria you set, text or numerical.

For example, Housing and Residence Life might collect data showing incident reports for their residence halls.

Excel: COUNTIF formula example

Using COUNTIF, we can take all the incident reports from all the buildings, and then pull out information by building, by day of the week, or by type of incident.

The way it works, is you first choose the range or values you want the formula to examine, and then select the criteria.

=COUNTIF(range, criteria)

The formula looking at the number of incidents in Lee would read as

=COUNTIF($B:$B,E3)

You could also type it as =COUNTIF($B:$B,”Lee”)

COUNTIFS

The COUNTIFS formula lets you set multiple criteria on any cell content, numerical or text.

The way it works, is you first choose the range or values you want the formula to examine, and then select the criteria, then the next range, then the next criteria and so on.

=COUNTIF(range, criteria, range, criteria)

So using the above example, a formula that reads

=COUNTIFS(B:B,”Lee”,C:C,”Alcohol”)

would return 2 because in the full list of data, two alcohol incidents occurred in the Lee building.

Excel formula: SUM vs SUMIF

Excel is a useful tool any time you want to analyze or manipulate data. I use it regularly and thought I would create a few posts about its usefulness.

Excel uses formulae to perform its calculations. You begin a formula with the equal sign (=) and then you can tell Excel to do a bunch of things, one of which is add numbers in a row or column.

In order to do that, you use the SUM formula.

The SUM formula is generally used on a range of cells.

For example the formula =SUM(A1:A5) will add the first five numbers column A.

If you had the numbers 10, 20, -15, 25, and 30 in the first column, using =SUM(A1:A5) would generate 60 as your total.

Now let’s imagine that you only want the positive numbers to be added. You can use the SUMIF formula to accomplish that. Taking the same numbers above: 10, 20, -15, 25, and 30, using =SUMIF(A1:A5,>0) would generate 85 as your total.

There is a third piece to the SUMIF function that lets you compare non-numerical information, and then add the numbers that match. For example if you had a list of T-shirts in different colors and sizes, and you wanted to grab your totals by size or by color, you would use SUMIF.

Excel: SUMIF function

To give an example, the formula in F4 would read:

=SUMIF(A1:A16,E4,C1:C16)

So let’s take the parts of that:

  • The first part is – look at the information in column A, which is the color column
  • The second part is – compare that information against E4, which is Maroon
  • The third part is – take the numbers from the quantity column to add up the total number of Maroon T-shirts