Effects of changing Office365 login – part 3: broken links in shared file emails

Office 365 / SharePoint Blog

To simplify our login process for Office 365 and SharePoint, our central IT folks ran a script that changed our login IDs from [pid]@w2k.vt.edu to [pid]@vt.edu. While the login transition appeared to have gone smoothly, we did have some expected and unexpected consequences. One of the expected consequences was broken links in emails about shared files.

It’s the emails that look similar to the one below:

OneDrive: Shared Email Sample

When you click on the link, you will get a strange little message that looks something like this:

HTTP/1.1 200 OK
Server: Microsoft-IIS/8.5
Date: Wed, 02 Mar 2017 13:50:33 GMT
Connection: close

To get to the file, remove w2k_ from the link address bar, to where the address link now reads pid_vt_edu. If I then go to Edit Workbook and Open in Word or Excel, I can link that file to my “recent” files in my Word or Excel.

Of course this w2k thing was specific to our company. Just bear in mind that if your company ever decides to change your login names, you’ll have your own version of this – it won’t be w2k and you’ll just need to customize these notes to your own changing scenario.

If your team does a lot of sharing, that process may be a little laborious. How else can we find our files?

Many of the them, you’ll be able to find in your Shared With Me link from your OneDrive, but not all – only the files that the original person shared with you.

I had a case where Person 1 had shared a file with Person 2, who then shared the file with me. Those files are not showing in my “Shared with me” link in my OneDrive.

OneDrive: Shared With Me

I only found them by finding Person 1 in Delve, clicking on their OneDrive link, and then clicking on Our files.

Delve: Our Files


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