Use Calendar alerts to make sure you don’t miss out on new events

Office 365 / SharePoint Blog

I know that I have posted this before, but it bears repeating. Our division calendar is full of events and important dates, and I love that I can connect it directly into my Outlook and have a side-by-side comparison with my own calendar. I often do that at the beginning of the week, just to make sure I’m not missing anything.

As convenient as all of that is, there is one piece missing. How do I know when new events have been added? Or, for that matter, when events have been removed?

Luckily SharePoint has the alerts feature built into most out of the box applications, and thus you can be alerted about almost any changes made to items on your SharePoint site.

You may need to set up two alerts: one for new items, and one for deleted items. A weekly summary should suffice to make sure you’re kept up to date on new events.

To set up alerts

Activate the calendar page so that only the calendar is showing on your page. Above the site logo are several tabs.

  • Click on the CALENDAR tab
  • Choose Alert Me
  • Set an Alert on this list

From the New Alert screen, I recommend that you add the site name in front of the title so that it appears in the subject line of your email.

Change Type: If you choose immediate notifications, I recommend you choose New items are added rather than All Changes.

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