Quick Parts in Outlook (and Word)

Office 365 / SharePoint Blog

This tip about Quick Parts came from my colleague Annabelle Fuselier from VT Business Services:

Wouldn’t it be great to save time on typing the same e-mail over again? Well there is a feature in Outlook that will help you work smarter and not harder. It’s called Quick Parts and the feature is not only handy in Outlook it also works in MS Word. I have personally used this feature to request HokieMart/Banner approvals, sending screening matrices or meeting requests.

Creating a Quick Part in Outlook

  1. Create a new e-mail message
  2. In the body of the message type your text or select from a previous e-mail.
  3. Highlight the text you are using
  4. Click the insert tab
  5. In the “text” pane, select Quick Parts.
  6. Click on “Save Selection to Quick Part Gallery.”
  7. In the “Create New Building Block” screen:
    • Type in a descriptive name for the text or graphic in the Name field.
    • Type in a description of the Quick Part in the Description field.
    • Don’t change any other fields.
    • Click OK.
  8. When you want to insert the Quick Part into an e-mail message, click the Insert tab, select “Quick Parts” from the text pane.
    • scroll to the Quick Part you want to insert, and click it.

The process is the same in Word. However, Quick Parts are not shared between Word and Outlook, so you have to create separate ones for each application.

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