SharePoint Calendar Basics

Office365 / SharePoint Blog

I don’t know about you but I love a good calendar. SharePoint’s calendar is a pretty straight forward, no frills, kind of calendar, but I like it that way. You can add some additional features to make it more useful, such as changing the categories of the meeting types, and then creating views to filter your calendar with that information, but a basic out of the box SharePoint calendar is all that most of us need.

Many departments have multiple uses for calendars and as such, want multiple calendars on their sites. Some calendar ideas include

  • Event calendar for events you’re hosting for students or staff
  • Leave calendar to show who is out of the office
  • Conference room calendar so people can book your conference room
  • On-call calendar to show who is scheduled to work that day
  • Resource calendar for reserving such things as cars, carts, tents, etc. Although for this a resource management tool might be a better option.

In short though, there are all kinds of reasons a calendar might come in handy.

Luckily, you can create as many calendars as you want on SharePoint. Or actually… you can have your SPOCK do it, since it does require full access to a site.

Working with Events

To add a new event to an existing calendar, click on the corresponding date on the calendar, and then click on the “+ add” that appears in the bottom right hand corner of the day. You can also add events by clicking on “Events” and “New Events” under the calendar tab.

When the new event form pops up, fill in whatever data your SPOCK set up in Calendar settings. By default, only Title, Start Time, and End Time are required, but your SPOCK may have added more required fields. Notice that you can set up All Day Events and Recurring events from this screen too.

*Tip- When editing a recurring event, click on the event title for any of the dates and then choose “Edit Series” from the ribbon. “Edit Item” will only make changes to that specific date.

To edit an event, click on the event title and then choose “Edit Event” from the ribbon at the top. You can also delete the event from that menu.

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