Forms: Text, Rating, and Date

The rating and date question types are pretty self-explanatory, (just like most of the other question types).

The rating lets you choose between 5 and 10 point rating, and whether you want stars or a number. Woohoo!

The date field has no options. You just enter a date, that’s it. On the preview of the survey or quiz it has a date picker which is kind of neat.

Text Question Type

The text question allows for single-line, and multi-line answers. It also has the capability for making it only accept numbers, which you add by choosing “restrictions” from the ellipses menu.

Within the Restrictions, you have a drop-down menu with a bunch of different types of restrictions.

If you use the restrictions options, then I would suggest you add some kind of subtitle to the question that provides instructions for the end-user.

Forms - text restrictions

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Forms: Quiz vs Choice

This post compares the Quiz and Choice question types.

Both offer the user the option of giving multiple choice answers. The main difference between the two is that Quiz has the added function of marking which answer is correct.

In creating a basic quiz for Office365/SharePoint I used mostly Quiz so I could mark correct answers. If you have more than one correct answer, you can select multiple answers and then mark more than one answer as correct.

Any time you have the option to choose more than one answer, it changes the radio buttons to check boxes. Where you have made multiple answers possible, you may want to add a subtitle to the question that says “check all that apply”. The subtitle option for any question is located in the ellipses menu.

For Choice, I wish there was a way to do a dropdown, rather than only have the radio buttons, just so we can save space. For the Department question for example, it would be nice to not have a 27-item list. You can add the multiple answers option but that just creates checkboxes and still lists all 27 in one long list. Generally, you wouldn’t have a multiple choice quiz question with 27 options, so that wouldn’t be a concern for me.

What is nice, is that you can switch between Choice and Quiz just by choosing the ellipses at the bottom right of the question, and setting it to Quiz, so you don’t have to retype your options if you change your mind.

For both Quiz and Choice you have the option of shuffling the answers or leaving them exactly as entered. You find this option within the ellipses. For my quiz, I left some as entered, and allowed the form to shuffle others. It’s nice to have the option.

Forms: so easy a caveman can do it!

One of the things I love about Forms is that the questions are so easy to edit. You just click on the question, and you can make any change you want to it.

Forms - Controls

You can also reorder the questions with ease by clicking the up or down arrows, and if you want to delete a question, just choose the trash can icon.

You can also copy an existing question and it will create a duplicate question underneath the current one, so you can have the same settings or the same answers, and then just change the question. This was very helpful for me because I had four questions with the same four available answers, but of course each question had a different correct answer. Using the copy function saved me time in typing up the answers over and over again.

Microsoft Forms – An introduction

This week I’m going to cover Microsoft Forms
It’s essentially an easy-to-use survey or quiz application.

App list from Waffle

Getting started is easy. You click on the “new form” button, and you are shown a screen that allows you to fill in a title as well as a subtitle for your quiz or survey.

Forms Title

From there, you click on “Add question” and you are presented with five options: Choice, Quiz, Text, Rating, and Date.

Forms - question options

The Forms app is pretty intuitive to use, and I’ll share some of the features as this week goes on. Stay tuned!

Office 365: The SharePoint “App”

When you first click the SharePoint app from the waffle, you get a bunch of card-looking things. At first, it looked so much like Delve that it confused me a little bit. It is similar to Delve in that is has the cards, but these are site cards, not file cards, and they are all different colors. They have a giant star in the corner, and I do like that the logo has been minimized a bit.

SharePoint: Site Cards

I like that it gives you a clue as to why you like the site, or why it appears in your top bar. It shows you some of the files you recently opened. So, while initially unnerving, I do my best to look for something positive in the changes.

My suggestion to Microsoft would be to allow us to color code our sites. As far as I can tell, these colors are randomly assigned each time you load SharePoint.

This new SharePoint view lets you see sites that you visit, whether you follow them or not. If you note in the screenshot, three of the sites have a filled in star, and the fourth does not. It’s subtle, I know, but it does show that while DSA Communicators is a site I visit often, it’s not a site that I’m following. So, you don’t have to necessarily remember to follow a site to have it appear in your SharePoint view. You just have to visit a site frequently enough for it to show. I think that’s a pretty nice feature since it will help you find the sites you visited recently.

Use the See all link to see all the sites you’re following or all your recent sites.

Clicking See all gives me a list of all the sites that I am following (note all the stars), as well as sites that I visited recently, or that have had recent changes made to them.

SharePoint: See All

Document Library Changes

Over the summer rolled out new features and improvements for the SharePoint platform.

One of these was the document library, and I have captured screenshots of their introductory screens for your perusal.

When I heard about these features I got quite excited – especially about the link piece because I felt it was a major missing piece for the document library.

Before the change I had been struggling with us having documents in various libraries, and the only way to add a link to a document in another document library meant that we had to add a new document type. Unfortunately, doing so, then wiped out the out of the box ability to create new files. Now that Microsoft had added the link capability as an out of the box features, it is be so much easier for us to interact with our files.

The pinning feature is also a welcome feature, because we often have one or two documents that need to be highlighted, and we’ve had to do that by creating a column that promoted or sorted certain documents to be at the top of the list.

I’m already seeing some departments in our division taking advantage of this feature. Take a look at the screenshots below and explore your own sites’ document libraries to see how you can enhance your existing listings.

Document Library: New Look

Document Library: Edit Metadata

Document Library: Save Views

Document Library: Pin Files

Document Library: Create Links

Using promoted links in your SharePoint pages

Promoted links are a way for us to display our links in a pictorial format. I like promoted links because they are a little interactive when you mouse over them. It’s also nice to use an app to link pictures, so we don’t need to handle this through uploading images and linking them individually through HTML.

SharePoint: Promoted Links Example

There is a bit of a trick to setting them up. You need to upload the images into a Picture Library or SiteAssets Library and then keep that library open while you’re creating the promoted links so you will know the URL for your image. However, once it’s set up, the more enhanced user experience makes up for any issues you might have with creating it on the front end. The above links look so much more pleasant than the links below, don’t they?

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