Using promoted links to create a pseudo Pinterest board

Pinterest is a great resource for housing your online reference system, for recipes as well as for work related items. I have a number of Office365 or SharePoint boards that I reference regularly, so it was no surprise to me that the Strengths team was collaborating on using Pinterest to gather resources specific to the 34 Clifton StrengthFinders themes, both for personal reference and also for Strength Consultants to use in coaching sessions.

Once you’ve created that great resource on Pinterest, the inevitable question then becomes: how do we get these boards into SharePoint? In testing the functionality for embedding the actual Pinterest board into SharePoint and discovering that it does not work in all browsers, I started thinking about other approaches, and Promoted Links seemed an obvious choice, and this graphic below shows what that could look like. It accomplishes the same task and I like that everything looks uniform.

SharePoint: Promoted Links - Pinterest Board

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Wrapping Promoted Links

Promoted links for some reason by default only have one row, and it’s a never-ending scroll toggle to view all of your promoted links. Well, it does end… at 30.

To improve the user experience, we prefer to wrap our promoted links to the page zone.  We do that by creating a Snippet Editor WebPart and pasting the following code.

<style>
.ms-promlink-header  { display:none; }
.ms-promlink-body { width: 100%; }   
</style>

Adding a Pinterest Board to SharePoint

There are all types of productivity tools out there, and I have blogged about Pinterest and its usefulness before as a work and productivity tool. I have been asked a few times about adding a Pinterest board to a SharePoint site, and I am pleased to say that it is possible to do so. As of today however, for some reason, the Pinterest board only shows in a SharePoint site in Chrome, Firefox, Edge, and various browsers on the Mac, but not in Internet Explorer.

If you plan on embedding Pinterest in your page, you may need to include a disclaimer that the user should view your page in a browser other than Internet Explorer. Considering we’re advocating people use Internet Explorer because certain things won’t work in other browsers, this is a bit of a deal breaker for me.

An alternative to embedding a Pinterest board would be to use the Promoted Links app to point to Pinterest boards. There will be a future post on using promoted links in this fashion.

In any case, the code for adding a Pinterest board to your SharePoint page can be found at the Pinterest Developers Site. You add the code to the SharePoint site using two Snippet Editor web parts, which are found under the Media and Content subsection of the INSERT WEBPART menu.

pinterest-board-on-sharepoint

Feedback from our people after SharePoint adoption

It’s been almost a year since I took this position of SharePoint Business Architect and Administrator for our division. We have seen quite a bit of use of SharePoint in that time, and we have also seen usage become more accepted and are finding a more positive outlook on this software.

I thought I would share some of the feedback from the site owners around the division.

“We have begun to share resources with team members via SharePoint and look forward to transitioning to that platform along with the Division of Student Affairs!”

“I have had a great experience so far, but have not delved too deeply into it. The challenge is setting aside time to learn.”

“We just need time to sit down and figure out how to implement it for our department.”

“We just need time to sit down and figure out how to implement it for our department.”

“SharePoint can be a little confusing—perhaps not as intuitive as I would like—but I am committed to making the system work because I believe it will be a useful tool for DSA and for our department.”

“We have used SharePoint in the past, we just need to familiarize ourselves with this new program. [We plan to use it] to have a central location for our policies and procedures.”

“I need to be very knowledgeable on this before I approach moving to this direction. This means finding time in my schedule to work with it outside the training I’m receiving. Finding that time will be another challenge.”

“It seems overwhelming at first, but with patience and the courage to try something unfamiliar, it’s a great system to use!”

“I plan to use it to get the word out there about [our] initiatives including resources and how various departments … can be involved. It is a learning process and we can all help each other get there!”

“I think it can be really useful for us. Be flexible and keep trying!”

“[Unfortunately,] on every project we want to use SharePoint for, we have non-VT users/members of that group [making it difficult logistically for us].”

“It has potential to allow us to access important communications within the DSA, as well as storage of frequently needed resources and documents within our team. [SharePoint] is not that scary 🙂 “

Moving OneNote files within SharePoint and OneDrive

Sometimes you will have the need to move a OneNote file from one SharePoint location to another, or you may have a OneNote file that you want to move from your OneDrive to a spot on SharePoint.

Accomplishing this task is a three-step process, and requires access to a desktop version of OneNote.

Step 1: Open the Notebook in question

Then choose “Open in OneNote”

Step 2: Export the OneNote file

From the File tab, choose Export, then Notebook, and choose OneNote Package. Click Export. Save the file to your local computer or in a OneDrive folder on your machine. You will delete this file once you have completed the process.

Step 3: Open the *.onepkg file you just created

When it opens, it will ask you where you want to save it. You will want to open your browser to the SharePoint site where the file will be saved, and select the document library in which the OneNote notebook will now live. Copy the web address of the SharePoint site and paste it into the Path field. Using the Browse button will help you best pinpoint where you need to be on your SharePoint site.

open-onenotepkg-file-blurred

Removing OneNote Notebooks from your view

At one point I had a bunch of notebooks on my OneNote Online Screen, with seemingly no way to remove all these old, non-existent notebooks from this view. Many of them no longer existed and were left over from various tests or MySites that have since been deleted.

The fix for this is very easy, but since it eluded me for so long, I thought I’d write it up. Hover your mouse over the notebook you want to remove from your view, and wait until the X shows up in the right-hand corner. Then click that to remove.

This does not delete a notebook – it merely removes it from your online view.

Note, this feature did not work in Firefox on the Mac, which was one reason this simple fix eluded me so long.

Save Time Using Office Clipboard

If you’re constantly having to cut and paste different sections of text, which I do quite often, using the regular clipboard features can be frustrating.

office-clipboard1To combat this outside of Microsoft Office, I often have several Notepad windows open with these different bits of text that I am copying and pasting.

Within Microsoft Office, however, there is a smarter way to handle it – use the Office Clipboard Manager.

You can find the Office Clipboard Manager under the Home Tab for Word, Excel, PowerPoint, and Access; under the Message Tab in Outlook; and under the
Edit Tab in Publisher and SharePoint Designer. At the time of this writing, the feature appears to not be available within OneNote.

Using Ctrl+C will copy items to the clipboard. New items always show up at the top of the clipboard task pane. Each entry includes an icon representing the source of the office program, a thumbnail of an image, or the beginning of the text that you copied.

To paste an item other than the latest copied item, within the Clipboard Task pane, use your mouse to click on the item you want to paste and it will paste it at the cursor position.

You can control how the Office Clipboard is displayed by clicking the Options button at the bottom of the Clipboard task pane.

Office Clipboard

Show Office Clipboard Automatically: Automatically displays the Office Clipboard when copying items.

Show Office Clipboard When CTRL+C Pressed Twice: Automatically displays the Office Clipboard when you press CTRL+C twice.

Collect Without Showing Office Clipboard: Automatically copies items to the Office Clipboard without displaying the Clipboard task pane.

Show Office Clipboard Icon on Taskbar: Displays the Office Clipboard icon Button image in the status area of the system taskbar when the Office Clipboard is active. This option is turned on by default.

Show Status Near Taskbar When Copying: Displays the collected item message when copying items to the Office Clipboard. This option is turned on by default.